If you are looking at leaving Craftybase, you are probably not unhappy with the idea of it. Tracking materials, stock, and costs in one place is the right idea. The problem is usually the rent.
This guide gives you a buyer's checklist: what changed with the incumbent, what any alternative must actually do, and the questions to ask before you move your shop's numbers into a new home.
What the incumbent now costs
Craftybase was renamed Stocksmith in July 2026, and it is now aimed at small manufacturers — businesses a step bigger and more complex than a solo maker selling on Etsy.
The pricing shows the shift. The tier at $24 a month does not include the tax report — the end-of-year report many makers joined for in the first place. To get it, you step up to the Studio tier at $49 a month. Higher tiers run up to $349 a month.
Do the yearly maths, because monthly prices are designed to look small. At $49 a month, that is $588 a year, every year, for as long as you sell. At $24 a month, it is $288 a year for a version without the report that January demands. None of that makes it a bad tool — it may be the right tool for a small manufacturer with staff and work orders. It does mean a solo maker should check whether she is paying manufacturer rent for maker needs.
The checklist: what any alternative must do
1. Fee itemization, not fee estimates. Etsy does not charge one fee. It charges a transaction fee of 6.5% on price plus shipping plus gift wrap, payment processing per order (US: 3% + $0.25, on the total including sales tax), a $0.20 listing fee, a regulatory fee that depends on your country, and sometimes an Offsite Ads fee of 15% or 12%. A tool that uses one rough percentage will be wrong on cheap items, wrong on ad sales, and wrong outside the US. Ask: does it count each fee the way Etsy actually charges it?
2. Profit per product, not just a shop total. A monthly total hides money-losing products inside a healthy shop. You want to see what each product kept, after its share of the order fees and after its real materials cost. If the tool cannot name your best and worst product, it is a bookkeeping toy, not a pricing tool.
3. A tax worksheet at the end of the year. In January you need beginning inventory, purchases, materials and supplies, and ending inventory, ready to hand a preparer for the cost of goods sold part of your tax form. Ask before you buy: what exactly do I get at year end — a report built for that job, or a pile of exports I have to assemble myself? And check which tier it sits on. A tax report locked behind the expensive tier is a cost, not a feature.
4. Buy-once versus rent. Some tools are rented by the month, forever. Some are bought once. Renting can make sense when the tool does new work for you every month. But your cost records mostly sit still — they need to be right, safe, and there when you look. Ask: what do I pay in year three? If the tool vanished from your card, do your numbers vanish with it?
5. Where your data lives. Your materials, prices, and costs are your business on paper. Ask plainly: can I export everything, in a form I can open without the tool? Does the tool work if I am offline or if the company changes hands, renames itself, or raises its prices — as the incumbent just showed it can?
An honest note about the simple options
A spreadsheet does a real piece of this job. If you make a handful of products from a few materials, a tidy sheet, updated the day you buy materials, can carry you a long way for free. It breaks slowly — many materials at many prices, averages to redo, fees split across multi-item orders — but for a small, steady shop it is a fair choice, and anyone selling you software should admit it.
A free one-sale pricing calculator does another piece: it tells you what you would keep on one sale at one price, fees included. That is the right tool at the moment you are setting a price. It cannot tell you what a product actually kept across a year of real orders, because it never sees your orders or your material purchases.
The gap between those two pieces — your real orders joined to your real material costs, fee by fee — is the only honest reason to pay for a tool at all. Judge every alternative, this one included, on whether it fills that gap for your shop at a price your shop can carry.
If you are comparing options, the free pricing calculator on mykeptmoney.com is a good first test of how a tool counts Etsy fees, and the Craftybase alternative comparison page on mykeptmoney.com lays MyKeptMoney side by side with Stocksmith on the points in this checklist.